Tired of managing multiple email requests or transferring student conference times from a Google Doc? You can create appointment slots in Google Calendar and let your students sign up for the time they want to meet with you. The appointments will appear directly on your calendar. How easy is that?
- Open Google Calendar in Week view or Day view and click an empty time slot.
- In the event box that pops up, click Appointment slots.
- Add a title and choose a date and time.
- Select how long each appointment will be.
- (Optional) If you want to have the appointments on a different calendar, click the calendar name (often your name) to select the one you want.
- (Optional) Select More options to set up a repeating event or add a description. Pro tip: Use the description area to ask students to tell you what they want to discuss so you can be prepared.
When you are finished, click Save.
Your appointment block shows as a single event on your calendar, with a grid symbol in the top-left corner.
Now you are ready to let students make appointments.
- Click on the appointment block in your calendar.
- Copy and paste the appointment page link and send it to your students. Do not add students directly to the appointment slots on your calendar. This will add them to all appointment slots. Instead, direct them to the appointment page or add them yourself from that page.
- Students click on the link and create an appointment that you will see on your calendar and they will see on theirs. They will need to be logged into their Google account to make an appointment.
- As appointments are booked, they’ll appear as regular events overlapping the appointment block. They will have the same title as the appointment block title, but with the student’s name in parentheses at the end.
