Email Everyone with Group Labels

In Google Classroom, it’s easy to email all the students and/or guardians at once if you have a single class, but if you are a teacher with multiple Classrooms who wants to contact more than one class, it’s doesn’t seem so simple.

Actually it is, if you create labels using Google Contacts. It looks like a lot of steps, but you only have to do them once.

Step 1: Get email addresses from Classroom

1. Go to the People tab.
2. Click box at the top of the Students section to select all students in your class.
3. Select all, then choose Email. You will not actually email them.
4. Click one one of the emails in the bcc area, then use Control (PC) or Command (Mac) + A to select all the addresses. Copy them, and delete the message.

Step 2: Create list in Contacts 

1. Select Contacts from the waffle or go to contacts.google.com.
2. Select Create Contact.
3. Select Create Multiple Contacts.
4. Create a Label Name (how you will identify the group).
5. Paste the email addresses you copied earlier.
6. Click Create.
7. Repeat Steps 1 and 2 to create additional groups or add more students to your existing groups.

Now you are ready to email the group(s) from Gmail.

1. Click Compose.
2. Click bcc (so people don’t see each other’s emails).
3. Start typing the name of the group (label name).
4. When it pops up, click it to add all group members.
5. Delete addresses or add more groups as needed.

You can also create group labels for other groups, such as committee members, school teams, and more. Just copy and paste the email addresses into a label, and you are all set.